Document handling built for NORSOK and revision
Document Management Premium You provide fixed numbering, 3 approval roles and full audit history. For project companies in oil and gas, engineering and construction that need to be able to document everything.
NORSOK-compliant Numbering, revision history, and role-based approval.
Tre bransjer der dokumentkontroll ikke kan fravikes
If the auditor, customer or authority can request to see the full document history at any time, this is the module that fulfils this requirement.
Oil & Gas
Subsea, well services, suppliers
NORSOK standard, customer's own documentation requirements and long lead times. Every drawing, every procedure, every revision must be retrievable in seconds.
Design
Design, consulting engineer, engineering
Hundreds of drawings, calculations, and specifications per project. Version control that actually holds when three different disciplines are working on the same document.
Construction and Civil Engineering
Contractors, infrastructure, industrial buildings
FDV documents, contracts, checklists and deviations. When you hand over the building, everything must be in place, signed and traceable.
When a project grows from 200 to 2,000 documents, Excel spreadsheets and shared folders stop working. It's a growing pain. Document Management Premium turns it into an operational process.
What do you get in Document Management Premium that isn't included in the standard version?
The standard package covers day-to-day needs. Document Management Premium comes into play when documents become a separate work area with its own roles, audit trails, and requirements from clients or authorities.
Three things customers often ask about
Hvordan fungerer 3-trinns godkjenning af dokumenter?
A document goes through three fixed roles before it is uploaded to the project library. The document creator sends it to the subject matter expert, who checks the content. It then goes to the project or quality manager for final approval. Each transition is logged with the time and name.
What is NORSOK-compliant document numbering?
The NORSOK standard requires that each document has a unique ID that follows a fixed pattern, preferably based on project code, discipline, document type, and serial number. Premium automatically generates this ID when a document is created, ensuring that no two documents have the same number, and each number indicates what the document is.
Can we retrieve a previous version of a document?
Yes. Every time a document is changed, the previous version is saved with a date, user, and a brief comment about what was changed. You can retrieve any previous version, compare it to the current one, or send the entire version history to an auditor as a documented trail.
Get even better flow
Create documents with a unique numbering system linked to your project. Designed to simplify and improve document management in projects that involve a large number of documents.
List view of the project’s document workspace
3-step approval
To ensure document quality and accuracy, Document Management Premium includes a 3-step approval process. This means documents go through a structured review and approval by multiple team members before being published in a dedicated Approved Documents Library.
Document undergoing a 3-step approval process before publishing
Get the complete document history
Every document has a full version and revision history, allowing you to retrieve previous versions whenever needed. This ensures you always have the latest updated version while maintaining flexibility to access older versions if necessary.
History of a selected document with the option to open previous versions
Questions you likely have before you raise this internally
It can, but it doesn't have to. Business Online is on Microsoft 365 and can import documents from SharePoint libraries you already use. The difference is that Document Management Premium adds project structure, NORSOK numbering, approval roles and audit log, which SharePoint does not provide out of the box.
The setup is done together with a consultant from Business Online. Once the templates and project types are in place, it usually takes one to two hours of training. Those who will only be creating and finding documents on a daily basis usually need 30 minutes.
Yes. Both the ID pattern and who is involved in the approval are set per project. If a customer requires a completely separate document structure, you can create a project template that covers exactly that.
You own your own data. If the agreement is terminated, you will still have your entire document library with version history and the information contained within each document available.
The module is built around NORSOK, which has stricter requirements for document structure than ISO 9001 has for document management. The same structure fits well into ISO 9001 audits.
Do you have any questions about document management?
Write to us and we'll be in touch within one working day. Or, book a demo with us directly.
Do you want an audit-ready document process?
Contact us for a review. 30 minutes, completely no-obligation.