A project management system supports you throughout all project phases, from planning and workflow management to final reporting. 

You save valuable time on status meetings, since the project management system provides a clear overview of project progress and the next steps.

There are many options available, each with different areas of focus—some emphasize the Kanban method, while others prioritize advanced Gantt charts. 

One of the biggest challenges in any project is collaboration between different managers, employees, departments, and possibly even locations. A good project management tool should prioritize collaboration while also providing the necessary tools such as Kanban boards, Gantt charts, risk matrices, and structured workflows. 

Since different projects require different tools, the key is focusing on collaboration rather than the specific features used for each project. This ensures that you can work within the same system, whether you’re handling simple short-term projects or long-term, complex ones. The most important aspect is that all project data is stored in one place. 

Working together on a project in Business Online primarily involves documenting the various stages of the process. Multiple users can collaborate on the same project simultaneously. Within the project workspace, you’ll find information about internal/external resources, key project details, project-specific documents, procedures, tasks, and the project timeline. This ensures that all stakeholders can see what has been completed and what still needs to be done, keeping the project workflow smooth. Business Online provides three core project planning tools: a quality control plan, a progress plan, and an integrated Microsoft Planner.

The progress plan in Business Online gives you a detailed overview of responsibilities, tasks, and timelines. It features a Gantt view, where you as a project manager can set project start and end dates, define main tasks and subtasks, and assign responsibilities and tasks to other team members involved in the project. 

The quality control plan (QCP) in Business Online defines the project structure and ensures quality and consistency across different project types. The QCP is divided into phases, with subpoints detailing the steps required from start to finish. By using the QCP, you maintain full visibility of each step in every phase, ensuring that all projects follow a standardized process. Users can check off completed tasks and add descriptive comments.

As a system administrator, you can define quality checklists and folder structures—these often go hand in hand. This guarantees both quality and consistency, as projects and opportunity management follow established procedures and workflows.